Minutes of Meeting

NSW Multicultural Seniors Association (A.B.N 56 472 137 029)
Minutes of a special members meeting
on 03rd October 2016

Date 3rd October 2016, 10:00 am
Venue: 22 Church St Burwood NSW 2134
Present Yin Lan Ge (Acting Association President), Ya Zhen Jin (Regents Park centre person in charge), Bao Yi Shang (Redfern centre person in charge), Wei Lu (Burwood and Cabramatta centres person in charge), Feng Zhen Hu (Artarmon centre person in charge), Xin Jia Dou (Berala centre acting person in charge), Yi Zu Shen (Marrickville centre person in charge), Feng Ling Li (accountant), and other 56 members of the NSW MSA association.

Apologies: Peter Lander (secretary), Man Ling Zheng (Berala centre person in charge)

Agenda
1) To dissolve the existing Board of NSW MSA committee.
2) To elect a temporary Election committee.
3) To determine whether to adopt the “Model Constitution”

Resolution
Method: By show of hand

Resolved:
1) The existing Board of committee be dissolved.
2) Member of the temporary Election committee includes the following members: Yin Lan Ge, Ya Zhen Jin, Bao Yi Shang, Wei Lu, Feng Zhen Hu, Xin Jia Dou, Yi Zu Shen, Feng Ling Li, Ming Wu Jin.
3) To adopt the ‘Model Constitution’.

P.S The members also proposed and agreed to hold a special meeting on 15/11/2016 for electing the president, secretary, accountant and other officers.

Notice to all members of NSW Multicultural Seniors Association Inc.
Background

A meeting was held on 3rd October 2016 and the members present unanimously resolved the following:
1. Dissolution of the then committee including the removal of the president, secretary and accountant from of the offices.

2. Establish a Temporary Election Committee (“TEC”) to prepare an election for the new committee for the Association. These members were elected as members of the TEC: Yin Lan GE, Wohua ZHANG, Fengling LI, Fengzhen HU, Xingjia DOU, Yazhen JIN, Wei LV, Baoyi SHANG, Yizu SHEN and Mingwu JIN.

3. The adoption of the “Model Constitution” to be the constitution of the NSW Multicultural Seniors Association Inc. as from 3rd October 2016.

PLEASE TAKE NOTICE THAT
A special meeting will be held to elect the new committee. The time, date and venue are:
Time: 10.00am
Date: 15th November 2016
Venue: 303 Marrickville Road, Marrickville Town Hall.
ALL MEMBERS ARE INVITED TO ATTEND THIS MEETING TO VOTE FOR THE NEW COMMITTEE.

Clause 15 of the constitution provides as follow:
15 Election of committee members
(1) Nominations of candidates for election as office-bearers of the association or as ordinary committee members:
(a) must be made in writing, signed by 2 members of the association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and
(b) must be delivered to the secretary of the association at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.
(2) If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated are taken to be elected and further nominations are to be received at the annual general meeting.
(3) If insufficient further nominations are received, any vacant positions remaining on the committee are taken to be casual vacancies.
(4) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected.
(5) If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.
(6) The ballot for the election of office-bearers and ordinary committee members of the committee is to be conducted at the annual general meeting in any usual and proper manner that the committee directs.
(7) A person nominated as a candidate for election as an office-bearer or as an ordinary committee member of the association must be a member of the association.
To comply with Clause 15((1)(a), we enclose herewith a Nomination Form. For those member who wish to become a candidate of the committee, s/he must fill up the form and obtain written nomination from at least two members and have it signed and returned to the TEC seven days before 15th November 2016.
Once the new committee is elected, those elected must give their written consent to accept their respective office on the same day.
The new secretary will be responsible to notify the Fair Trading Department of the newly elected officeholders within seven days from the meeting.

NSW Multicultural Seniors Association Inc.

Nomination Form

We, ________________ and __________________,
hereby nominate ______________________ to be our
__________________ for our Association.

I, _______________________ accept the nomination and will consent to assume the office of ______________ if I am elected.

_____________________( )
Signature Name of nominating member

_____________________( )
Signature Name of nominating member

_____________________( )
Signature Name of Consenting member